Job Details

Description

Are you interested in a role with huge growth potential where you have the opportunity to play a key strategic role on a team? Do you want to work for a company that value accountability, teamwork, compassion and growth? We're hiring a highly-organized and people-oriented human resources coordinator to ensure our business runs smoothly. You will be responsible to maintaining the culture of the company, oversee employee relations, and maximize our sustainability and profitability. Job seekers should be flexible, detail-oriented, and exhibit a high level of professionalism.

Responsibilities

Recruitment and Onboarding:
• Oversee and implement the firm's systems related to recruitment, vetting, hiring, and onboarding, and move applicants through the pipeline timely.

Employee Lifecycle Administration
• Set up and manage employee records in company HRIS; maintain accurate and confidential personnel files.
• Oversee all offboarding procedures, including exit interviews, system terminations, and compliance documentation.
• Process employee status changes, promotions, transfers, and separations.

Payroll and Benefits
• Review employee timesheets and ensure timely, accurate processing of payroll.
• Submit 401(k) contributions.
• Administer employee benefits programs and assist with open enrollment, claims questions, and benefit changes.
• Conduct annual benefit reviews with employees to evaluate needs and preferences.
• Conduct monthly reconciliation of employee benefits.
• Support filing and administration of leaves of absence, including but not limited to FMLA, short-term disability, and ADA accommodation requests.

Employee Relations and Compliance
• Respond to internal employee concerns with confidentiality, conduct investigations, and document findings as needed.
• Support consistent and fair handling of disciplinary actions, performance issues, terminations, and vacation/time off requests across all departments in accordance with the firm's values.
• Ensure compliance with employment laws and internal company policies.
• Conduct training and provide training resources to supervisors on common supervisory issues.
• Assist in developing, updating, and communicating HR policies to employees.
• Respond to unemployment and workers' compensation claims.

Performance Management and Development
• Oversee the employee review process. Coordinate and track employee 90-day and annual reviews.
• Work with the Operations Manager to ensure every position has a current job description and measurable KPIs.
• Maintain employee performance, attendance, and conduct logs. Assist supervisors with write-ups, performance improvement plans, and ensure team/employee follow-through.

Employee Engagement
• Create, manage, and analyze OfficeVibe engagement surveys, recommend and implement improvement strategies as well as all other employee engagement and wellness initiatives.

Qualifications

• Hold a bachelor's degree in HR management, business management, or a similar field
• Demonstrate strong organizational, leadership, and interpersonal skills
• Certified with the SHRM or a similar certification institute
• 3-5 years of experience as an HR manager, upper-level HR generalist or in a senior position in HR management