Job Details

Position Type:Service PersonnelDate Posted:11/21/2025Location:Supply ManagementClosing Date:12/01/2025County:Kanawha County Public Schools Additional Information: Show/HidePOSITION: Warehouse CoordinatorIMMEDIATE SUPERVISOR: Director of Purchasing and Supply ManagementFLSASTATUS: Non-exemptEMPLOYMENT TERM: Minimum 261 days annuallySALARY: Pursuant to WV Code §18A-4-8a, in accordance with Kanawha County Salary Scale, Pay Grade F1/G commensurate with experience and education level.EVALUATION: Performance in this position will be evaluated annually by the immediate supervisor and in accordance with WV State Code §18A-2-12, WV State Board Policy 5314, and KCS's Guide to Performance Evaluation for Service Personnel.JOB SUMMARY: Provides secretarial assistance to department and administrators and assigned buyers by typing purchase orders, collecting and organizing information, and performing delegated tasks thereby ensuring that materials and services can be efficiently provided in support of the district's education programs.PERFORMANCE RESPONSIBILITIES: Additional duties may be assigned.* Process requisitions for buyers to create purchase orders in a prompt and timely manner.* Audit purchase orders to ensure that price extensions and total are correct before they are released to vendor. Proof purchase order against buyer requisition to ensure correct descriptions.* Types correspondence for department administrators as needed* Serves as backup to administrative secretary if required.* Generally familiar with duties of all other clerical functions to be able to serve as a substitute if needed.* Serves as telephone backup to various stations as needed.* Expedites all warehouse receiving and purchase orders. Coordinates and resolves shortages over shipments, damages and works with the buying staff in conjunction when necessary.* Provides assistance to buyers with filing, vendor identification, tabulations and other clerical tasks if required.* Maintains expediting file, communicates with accounts payable when needed. Becomes familiar with the purchasing and warehouse operations.* Provides secretarial duties and communication for the warehouse supervisor and supply management.* Maintains regular attendance.* Maintains a neat and orderly work area.* Complies with KCS Policies.* Complete necessary training and in-service as required by KCS.* Receives permission from building principal/supervisor to work in excess of 40 hours per week.* Attends in-services and workshops as directed.* Follows all safety rules and regulations and uses prescribed personal protective equipment.* Maintains confidentiality.* Continuously improves processes.QUALIFICATIONS: High School diploma or equivalent, pursuant to WV Code §18A-2-5; Criminal background check conducted pursuant to WV Code §18-5-15c; Meet the definition of "Qualifications" in WV Code §18A-4-8b; demonstrated competency, pursuant to WV Code §18A-4-8e (state-approved competency test) as required. Business training or varied office experience desirable. Emphasis in business education or office practices. In addition to being an above average typist must be capable of turning out error free copies, have a basic knowledge of office procedures is also required. Must be proficient in the use of state of art word processing equipment. Knowledge of WVEIS financial management, purchasing and warehouse system. Familiar with spreadsheet analysis required.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.SECRETARY III-A means personnel assigned to the county board of education office administrators in charge of various instructional, maintenance, transportation, food services, human resources, health department, federal programs or departments with particular responsibilities of purchasing and financial control or any personnel who have served in a position which meets the definition of a secretary II for eight continuous years.* Ability to organize and plan work efficiently.* Ability to meet imposed deadlines for departmental duties.* Ability to write accurate reports, business correspondence consistent with the duties of this position.* Ability to effectively present information and respond to questions from administrators, staff and the general public.* Ability to add, subtract, multiply and divide in all units of measure consistent with the duties of this position.* Ability to calculate figures and amounts such as discounts, interest, commissions, percentages consistent with the duties of this position.* Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.* Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.* Ability in working effectively with administrators and other staff personnel.* Must have strong communication and interpersonal skills.* Must have ability to learn and utilize new software programs as systems are upgraded, including but not limited to the development and maintenance of database files, spreadsheets and word documents.* Excellent keyboarding skills required with good grammatical spelling and punctuation.* Ability to establish and maintain effective working relationships with staff and the school community.* Ability to speak clearly and concisely both in oral and written communication.PHYSICAL DEMANDS: The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonableaccommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk, use fingers, tools and/or controls. The employee is occasionally required to stand and reach with hands and arms. Specific vision abilities required by this job include close vision, color vision, and depth perception. Occasionally the employeewill lift up to 50 pounds such as to lift files and paper.WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in this work environment is usually quiet to loud (40-90 dB) depending on the assignment of the position. The employee continuously is interacting with the public, students and staff.The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the Superintendent or his/her designee.REVISED: MARCH 2012, OCT. 2013, MAY 2014