Job Details

JOB TITLE: Purchasing Specialist
LOCATION: Andover, MA (Hybrid; 3 days in office/week)
DURATION: 5 months
PAY RANGE: $21/hr.

TOP 3 SKILLS:

• Minimum 5 years of procurement or purchasing experience with strong knowledge of SAP and purchasing processes, including micro tenders and vendor management.
• Proficiency in Microsoft Excel and other MS Office tools, with demonstrated ability to manage multiple tasks and ensure accuracy in purchase orders, documentation, and reporting.
• Strong negotiation, sourcing, and vendor management skills, including the ability to handle supplier registration, pricing discussions, and compliance with company policies.

Company:
Our client, a multinational manufacturer and distributor of electricity and gas company is recruiting for a Purchasing Specialist Role.

Overview:
The Purchasing Specialist will work with SAP applied systems and with direct association to Procurement as the primary support function for all purchases for the assigned Wind, Solar, and BESS plants and report directly to the Manager, Contract Management and Purchasing in support of this strategy.

Essential Functions:
Responsibilities include, but are not limited to:

• Perform all SAP transactions in support of all purchasing of materials, services, and supplies for the technology assigned, including:
  • Sourcing of new and qualified vendors
  • Register new vendors as suppliers.
• Achieve the highest value for the procurement while minimizing delivery, quality, and performance risks; find compromises and solutions to drive negotiations to a close under time constraints
• Ensure all purchase requests/orders contain correct and complete information
• Perform 1st level release of all PR/PO for departments assigned
• Create a PO for purchases below the current procurement threshold
• Obtain approvals of PRs & POs from managers
• Archive purchasing documentation for compliance purposes following the company policies
• Conduct micro tenders, analyze technical and commercial offers, and make awarding decisions
• Negotiate pricing with vendors on micro tenders not related to existing contracts
• Define awarding criteria for the tender process
• Problem-solve material sourcing strategy
• Troubleshoot system data errors and coordinate resolution with appropriate stakeholders to correct errors
• Perform quality control of the scope of work and technical criteria documents and coordinate with technical services for refinements, corrections, or clarifications
• Issue call-off purchase orders from existing contracts, guiding what contractual options are available for the requested need, ensuring proper usage
• Coordinate with the Legal department on negotiation of terms and conditions on micro contracts
• Follow up with vendors on delivery of overdue materials
• Review open purchase orders with site managers to determine if they are still needed or if they should be closed out; close/modify purchase orders as needed
• Work for purchases above the department's delegated threshold and record the proper documentation for each transaction according to the procurement policy
• Coordinate the development of proposal materials, including scope of work, form of quotation, and estimated costs
• Read, understand, and ensure compliance with ENA policies, processes, and procedures in relation to purchasing activities
• Internal interaction within ENA AFC, Procurement, and other departments
• Manage audit requirements related to purchasing for the assigned departments as delegated
• Troubleshoot system errors/issues as needed for all SAP MM items related to purchasing and escalate if needed
• Report various metrics as assigned by the Manager
• Coordinate/participate in training activities for site personnel regarding the purchasing process
• Assist site personnel in invoice reconciliation
• Be available and willing to work overtime outside of normal business hours to fulfill emergency needs on a rotating basis

Other Duties:
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Activities, duties, and responsibilities may change or new ones may be assigned at any time with or without notice.

Supervision:
This position will not manage direct reports.

Skills:

• Bachelor's degree or equivalent experience (required)
• Minimum of 5 years of related experience
• Ability to independently prioritize and manage multiple tasks/projects to meet deadlines
• Superior organizational skills and detail-oriented to ensure accuracy and quality
• Strong client-facing and internal communication skills
• Ability to work as a part of a team and involve others in decisions when appropriate
• Strong computer skills with experience on the MS suite including Word and Excel
• Experience with SAP business management software
• Adaptability and flexibility to manage deadline pressure, ambiguity, and change
• Initiative and drive for high achievement and continuous improvement
• Able to interpret legal documents and agreements

Required Skills:

• SAP, Purchasing, Micro Tenders, Microsoft Excel, Sourcing

Additional Skills:

• System troubleshooting, Metrics reporting, Training coordination, Invoice reconciliation, Microsoft Word, Organizational skills, Communication skills, Teamwork, Adaptability, Flexibility, Legal document interpretation, Vendor registration, Negotiation, Problem solving, Quality control, Technical criteria analysis, Legal coordination, Documentation archiving, Pricing negotiation, Awarding criteria definition

Languages:

• English (Speak, Read, Write)

BENEFITS SUMMARY: Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate or annual salary only, unless otherwise stated. In addition to base compensation, full-time roles are eligible for Medical, Dental, Vision, Commuter and 401K benefits with company matching.

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