Job Details

Job Description
Position Summary

The Mountain Sentinels network within the Warner College of Natural Resources is seeking an Administrative and Moving Mountains Summit Planning Manager to coordinate administrative processes that advance global mountain sustainability initiatives funded by the National Science Foundation. This position will support administrative processes including travel logistics, budget functions, and administration of contracts, stipends, and agreements for internal, domestic, and international partners. It also provides essential support for network activities, including fellowships, planning meetings, and general program coordination.

This position is within the Department of Ecosystem Science and Sustainability. For more information on the Mountain Sentinels Network, please see here: Mountain science in action - Mountain Sentinels

For full consideration, applications must be received by 11:59 pm (MT) April 6, 2026.

Essential Job Duties

• Assist with transition between project manager and administrative coordinator
  
  • Review key processes, workflows, and tools
    
  • Facilitate team meetings and introduction
    
  • Provide guidance and education on existing Mountain Sentinels projects, duties, and processes
    
• Global coordination team liaison
  
  • Attend planning meetings, report across teams
    
  • Develop communications with conference participants in coordination with Lydia's administration team
    
  • Manage or coordinate external communications and web communications as necessary
    
• Moving Mountains Summit financial coordinator and administrative support
  
  • Coordinate and support high-level financial agreements, contracts, stipends, honoraria, and transactions between CSU and external vendors in regards to the Moving Mountains Summit.
    
  • Directly support conference organizers with administrative and financial tasks, including budget tracking, working with the WCNR budget office
    
  • Cooperate with administrative coordinator to coordinate travel through CSU and foreign travel agents
    
  • On the ground support during Summit in Nanyuki
    
  • Financial reporting and reconciliation after the Summit
    
  • NSF reporting summary after the Summit
    

Conditions of Employment

Colorado State University may conduct background checks on final candidates.

Supervision

Position does not supervise.

Minimum Qualifications

• Bachelor's degree in business administration, education, sustainability or related field
  
• 1-3 years of administrative or project management experience
  
• Demonstrated experience in core administrative functions, including scheduling, correspondence management, budget tracking, procurement, and support of research or grant-related activities
  
• Strong written and verbal communication skills
  
• Proficiency in Microsoft Office and Google Workspace (Word, Excel, Outlook, etc.)
  
• Experience working in a complex or regulated environment
  
• Demonstrated commitment to cross cultural communication
  
• Demonstrated high level of organization, attention to detail, and ability to manage multiple tasks and deadlines in a fast-paced environment
  

Preferred Qualifications

• Familiarity and compliance with CSU and NSF financial systems, software, and processes
  
• Familiarity with Mountain Sentinels Core Values, processes, goals, and organization systems
  
• Experience with international travel planning
  
• Cross-functional team coordination
  
• Global stakeholder liaison & relationship management
  
• Facilitation and follow-up reporting
  
• Experience with on-site event coordination and logistics
  
• Experience with participant communications
  
• Experience with cross-cultural communication
  
• Financial & Administrative Management
  
• Contract and vendor management
  

Application Instructions

Please submit:

(1) A cover letter expressing your interest in the position and highlighting your qualifications for the position

(2) Your CV or resume

Salary Range
$25-$35

Required Application Documents

To apply, please upload the following applicant documents. Ensure your materials fully address the required and preferred job qualifications of the position. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
Cover Letter, Resume/CV
Employee Benefits

Colorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here.
  
• Explore the additional perks of working at CSU here.
  
• For the total value of CSU benefits in addition to wages, use our compensation calculator.
  
• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in!
  

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

EEO

Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.