Job Details

Interview Scheduling Specialist / Coordinator

Oxford Solutions is seeking an Interview Scheduling Specialist / Coordinator to support a large-scale hiring initiative for a client in the pharmaceutical manufacturing industry. This is a high-volume contract opportunity supporting Talent Acquisition through the end of the year.

The ideal candidate has experience coordinating interviews in a corporate or enterprise recruiting environment and is comfortable managing multiple calendars, competing priorities, and frequent scheduling changes. Pharmaceutical or healthcare industry experience is a plus, but not required.

Responsibilities:

• Coordinate high-volume candidate interviews with recruiters, hiring managers, and internal interview teams.
• Manage interview calendars, meeting invitations, virtual meeting details, and related logistics.
• Confirm interviews with candidates and provide scheduling updates.
• Coordinate interviews across multiple time zones while maintaining an organized and efficient process.
• Partner closely with Talent Acquisition to track scheduling activity and keep stakeholders informed.
• Address calendar conflicts, cancellations, reschedules, and last-minute changes.
• Help provide candidates and hiring teams with a smooth, professional interview experience throughout the process.

Qualifications:

• Previous experience supporting Talent Acquisition, recruiting operations, HR, or high-volume interview scheduling.
• Experience working within a corporate or enterprise recruiting environment preferred.
• Strong calendar management, organization, and communication skills.
• Ability to manage a high volume of scheduling activity and shifting priorities.
• Experience with Outlook, Microsoft Teams, or similar corporate scheduling tools.
• Familiarity with Applicant Tracking Systems (ATS).
• Pharmaceutical, life sciences, healthcare, or manufacturing industry experience is a plus but not required.
• Must be located in the U.S. and able to consistently work Eastern Time business hours.