In an environment of continuous quality improvement, the Administrative Secretary is responsible for assisting leadership on daily planning, coordinating, and scheduling of department. This position performs administrative secretarial duties including but not limited to answering correspondence, typing, filing, scheduling meetings, and maintaining necessary files. Exhibits the MHS Standards of Excellence and exercises strict confidentiality at all times.
High school Diploma, GED, or equivalent required
Associate's Degree preferred
Minimum of 1 year administrative assistant courses or equivalent training/experience required
Minimum of 2 years of previous secretarial experience required
Typing 60 wpm and good interpersonal skills
Typing/keyboard; word processing skills, use of Outlook and Microsoft Office programs (Excel, Word, Project, Access, PowerPoint)
Must have good communication skills
1.Assists in care and maintenance of departmental equipment and supplies when applicable.
2.Transcribes from handwritten material taken during meetings, appointments, etc. and creates electronic copies.
3.Generates, formats, maintains, and proofreads a variety of materials including correspondences, memos, reports, charts, statistics, minutes and attendance of meetings, etc.
4.Effectively uses a copier, fax machine, computer and printer and also willing to perform basic care for such equipment such as toner or ink cartridge changes, add paper etc.
5.Effectively utilizes/manages Microsoft Office Programs and Outlook.
6.Performs other clerical functions of secretary.
7.Takes care of ordering supplies and replacing office supplies, copier paper, etc. for office and other departments as well as maintaining updated filing systems and phone lists.
8.Assumes all other duties and responsibilities as necessary.
Marietta Memorial Administrative Secretary:
1.Maintains records for Leading Physicians and the committee's.
2.Utilizes, maintains documentation and handles billing of departmental credit cards when necessary.
3.Submits expense reports, purchase requisitions and check requests when needed.
4.Assists with APP Onboarding process as required.
5.Assists Directors and/or Department Heads with Check-Up and Standards of Excellence.
6.Arranges and coordinates meetings between oncoming or potential physicians with appropriate personnel.
7.Coordinates all office functions such as fielding phone calls and correspondences from physician offices, home health agencies, funeral homes, Human Resources, workers compensation, government agencies, and insurance companies when applicable and refers to appropriate personnel.
8.Receives, sorts, and distributes mail.
9.Takes care of ordering supplies and replacing office supplies, copier paper, etc. for office and other departments as well as maintaining updated filing systems and phone lists.